How is a Foreign Military Sales case closed?

Once a case is SSC, and the requisite verification steps for SSC reconciliation are complete, the case is eligible to be submitted for closure. Case closure is the final phase of the case life cycle and is extremely important to the USG and international partner. A case is submitted for closure once it is reconciled according to procedures for the appropriate closure method. Two broad categories of closure exist including: (1) Accelerated Case Closure Procedures (ACCP) and (2) Non-ACCP.

This type of closure allows an FMS case to be closed after SSC, even if there are Unliquidated Obligations (ULOs) on the case. The required international partner funds to pay the ULOs are placed in a Case Closure Suspense Account (CCSA) pending final resolution of the ULOs. This program is voluntary, except for those countries that have FMF-funded cases, which requires mandatory participation in ACCP for all FMS cases regardless of the funding source. Most international partners participate or are automatically included in the ACCP process. DSCA maintains the master list of international partners that participate in ACCP. A list of ACCP participants is published in Chapter 3 of the Case Reconciliation and Closure Guide (SAMM Appendix 7).

A case shall be direct final closed (i.e., not interim closed) if the ULO equals zero, even if supporting contracts remain open. The USG and international partner both prefer that direct final closures are utilized to the fullest extent possible without impacting case closure standards.

Non-ACCP procedures are used to accommodate those international partners that have not elected to participate in the ACCP process and whose FMS programs are completely financed with national funds (vice with FMF). ACCP case closure always has a higher priority, but non-ACCP cases with no supporting contracts should be closed as quickly as possible. BPC program cases are also closed under non-ACCP procedures.

Simultaneously, with the submission of the closure certificate to DFAS-IN, the IA must process the “C1” closure transaction for transmission to DIFS. The “C1” transaction signifies IA completion of its actions necessary for DFAS-IN to close the case. This transaction is required for all closure submissions.