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What are the steps of FMS case development?

Updated 26 September 2026Checked against the SAMM: 26 September 2026

The builds the in , clears releasability and waivers, and posts the milestone. 's Case Writing and Development Division then writes and staffs the document, reviews it, and countersigns it so the can offer it.

What are the steps of FMS case development?

To initiate case development, the country director tasks preparation of the using . Every case has an assigned case manager, and it is normally the case manager who has primary responsibility for the overall content.

For major system sales, the case manager must coordinate with program managers and item managers to determine the line items to be included on the case to meet requirements identified in the international partner’s . Cost and availability estimates are developed for all articles and services included in each line. These estimates may be based on current DoW inventories or on information from U.S. defense contractors. personnel also prepare notes that pertain specifically to the lines and case being developed. If the international partner has requested any waivers, the will staff the waiver request(s) and ensure it is appropriately reflected in the case.

During case development, the will construct a separate line item for each generic category of materiel or services to be provided. The will assign the appropriate materiel number to each line item. The complete materiel , which is substantial, resides in . Key elements of the data include generic codes, numbers, and descriptions.

In addition to the , 's Case Writing and Development Division ( (IOPS/GEX/CWD)) plays a key role in case development. When the has completed the process and its quality review of the package, it will post the MILDEP approval () milestone in , which moves the document from “Development” to “Write” status in and creates a case record on their respective case-tracking system for offline documentation to be uploaded for transmission to (IOPS/GEX/CWD). C5.6.11.3 describes the documents and information the must provide (IOPS/GEX/CWD), along with the draft for document writing. (IOPS/GEX/CWD) then completes the writing process by accomplishing a quality review for policy compliance and by adding the and the standard notes. After finalizing the document, (IOPS/GEX/CWD) staffs it for the , headquarters , and legal reviews as appropriate. When this coordination process is complete, (IOPS/GEX/CWD) adds the to the daily List for 's review and approval. Once approves, electronically countersigns the , indicating that the can sign the case and officially offer it to the international partner.

References

Drawn exclusively from publicly available authorities.

SAMM

  • SAMM C5.6.9.1 — Case Development Status.
  • SAMM C5.T12 — General Rough Order of Magnitude, Price and Availability, and Letter of Offer and Acceptance Preparation Responsibilities
  • SAMM C5.6.11.1
  • SAMM C5.6.11.8.1
  • SAMM C5.T13 — Letter of Offer and Acceptance Preparation Milestones
  • SAMM C5.T9 — Case Development Categories and Standards
  • SAMM C5.T20 — Releasability Requirements Before 36(b) Congressional Notification and Before Letter of Offer and Acceptance Offer

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